Registration

Parent Registration Checklist

1. Parent Registration Checklist 
   • Please use this checklist. Registration will be incomplete and put on hold if anything is missing.
   • This form is also translated into Spanish/español, Portuguese/Português, Russian/Русский, Simplified Chinese/简体中文, and Haitian Creole/Kreyòl ayisyen.

Part One has three electronic forms for completion:

1. Pre-Registration (required)
   • Submit this online form for each student registering.
2. Home Language Survey (required)
   • Submit this online form for each student registering.
   • ⇒The Home Language Survey translated in 26 languages.⇐
3. New Student Transportation Form (optional)
   • Only complete this if you plan to use the school bus for transportation. Transportation fees may apply.
   • Do not complete this form if your child is a Boston resident, is in preschool, or qualifies for special education transportation.

Part Two Registration

Below you will find the forms and documents required for each student enrolling in Sudbury Public Schools.  Note that some links will download a form to be printed, filled out and dropped off at Student Services, Second Floor, 40 Fairbank Road, Sudbury, MA 01776.

Forms to Fill Out:

1. Health Screening Form
   • Print and complete a copy for each student.
   • This form is also translated into Spanish/español, Portuguese/Português, Russian/Русский, Simplified Chinese/简体中文, and Ukrainian/українська.
2. Parent Information Form
   • Print and complete a copy for each student.
   • This form is also translated into Spanish/español, Portuguese/Português, Russian/Русский, and Simplified Chinese/简体中文.
3. Request to Transfer Records - Release of Information
4. Military Form (if applicable)
5. Preschool Inventory Form
   • For Kindergarten registrations only.
   • This form is to be filled out by the current preschool teacher and mailed to Early Childhood Office at 40 Fairbank Road, Sudbury, MA 01776

Documents to Collect:

1. Copy of your child's birth certificate, adoption decree, or US passport
2. Copy of most recent doctor's physical form (within the last 13 months), including a lead test*, and immunization records (birth to current date)
   • These forms are generated from your child's pediatrician. If needed, you can use the form linked here.
   • *The lead test is required for PK & K students only. Any previous lead test is fine; documentation must show the date of the test and the lead value. You do not need a new test done at the 5-year-old physical.
3. Special Education Records - IEP or 504 Plan (if applicable)
4. Proof of Residency (POR)
   • See "Proof of Residency Requirements" below.

Proof of Residency must be completed before a student is allowed to begin school.

The following three documents are required as proof of being a Sudbury or Boston resident.  Please note that post office box addresses will not be accepted.

Note: If you are living in a home belonging to an extended family member or friend and do not have a formal rental agreement, you will need Evidence of Residency and Evidence of Occupancy in the homeowner's name, parent/guardian Evidence of Identification, and a notarized Residency Affidavit - Landlord/Shared Tenancies document. There is a public notary at the school department at 40 Fairbank Road who is available to assist with this form.

Homeowners: 

1. Evidence of Residency: Record of most recent property tax bill (not car excise tax), mortgage statement, deed, or signed and fully executed Purchase & Sale (P&S) Agreement along with signed statement by a Bank Officer or licensed Real Estate Broker certifying that financial commitment has been approved.
2. Evidence of Occupancy: A utility bill issued within the last 60 days (fuel, electric or water bill).  In the case of families who have not yet moved into the property at the time of registration, a bill may be supplied within 30 days from the student's entrance date.  Should a bill not be provided, students may be required to withdraw from school.
3. Evidence of Identification: A photo ID of parent/guardian (valid driver's license, valid passport, or other government issued ID).

Renters:

1. Evidence of Residency:  A lease and/or Rental Agreement signed by both the landlord and tenant, indicating the names of the tenants, and the effective dates of the agreement or, if a lease or rental agreement is not available, then a legal, notarized affidavit from the landlord/property owner affirming tenancy and address where the student resides the majority of the time will be required.  Download the Residency Affidavit - Landlord/Shared Tenancies document. Along with the Residency Affidavit, evidence of ownership from the property owner (see number 1 from Homeowner above) is required.
2. Evidence of Occupancy: A utility bill issued within the last 60 days (fuel, electric or water bill).  In the case of families who have not yet moved into the property at the time of registration, a bill may be supplied within 30 days from the student's entrance date.  Should a bill not be provided, students maybe required to withdraw from school.
3. Evidence of Identification: A photo ID of parent/guardian (valid driver's license, valid passport, or other government issued ID).

When a lease expires, a new lease must be shared at the front office of each elementary school or the Student Services office at Curtis Middle School, whichever is applicable.